Privacy Policy
This Privacy Policy explains how Stanley Ellis (Pty) Ltd collects, uses, and protects any personal information we collect from you, or that you provide to us, in connection with this website (the “Site”).
By visiting the Site, you confirm that you accept and consent to the practices described in this Privacy Policy. If you do not accept this Policy, you are not entitled to access or use the Site.
1. Data Controller and Application of POPI Act
- Data Controller: For the purposes of the Protection of Personal Information Act, 4 of 2013 (the “POPI Act”), the data controller is Stanley Ellis (Pty) Ltd, located at Unit 4 Stonegate, 11 Carol Crescent, Waverley, 2090.
- Scope: This policy applies to Stanley Ellis (Pty) Ltd and its associated persons, bodies corporate, and partnerships (referred to collectively as “we,” “us,” or “our”).
- Consent to Use: Unless you instruct us otherwise, information (including any personal information) you provide to us will be used by Stanley Ellis (Pty) Ltd and associated entities.
2. Information We Collect and How We Use It
We collect personal information (which includes ‘personal data’ as defined in the POPI Act) primarily to deliver requested materials or information and to process enquiries or applications.
A. Information Collected
We may collect and process the following types of personal information about you:
- IP Address: We log your Internet Protocol (IP) address for statistical analysis of Site usage. This information is aggregated, and no individual user will be identifiable from such data. We do not use this data to track your session.
- Registration & Contact Details: When you register, use our services, book an event, submit a subscription, make an enquiry, or apply for a job, you may provide:
- Name and contact details (including telephone number, home address, date of birth, and email address).
- Website registration credentials (username and password).
- Survey Data: From time to time, we may request you to complete voluntary survey forms related to your use of the Site or its content.
- Voluntary Information: We may request additional, highlighted information to help us provide the most appropriate response to your enquiry. Provision of this information is voluntary.
B. Purpose of Use
Your personal information is necessary to enable Stanley Ellis (Pty) Ltd to deal with your specific enquiry or request.
3. Sensitive Personal Data
- Definition: The POPI Act gives special protection to certain types of sensitive information, such as data about your race or ethnic origin; political opinions; religious or other similar beliefs; trade union membership; physical or mental health; sexual life; or criminal record.
- Job Applications: When you apply for a job, you may be asked to provide certain sensitive personal data via our registration form (e.g., as part of a CV submission).
- Explicit Consent: You should only provide sensitive information if it is required in response to a mandatory question on our form or if you are otherwise content for us to process it. By providing sensitive information, you give explicit consent to Stanley Ellis (Pty) Ltd to use that information in connection with the purpose for which it was provided (e.g., assessing your job application).
4. Cookies
- What they are: Our Site uses cookies, which are small text files placed on your computer with your permission.
- Technologies Used: Stanley Ellis (Pty) Ltd uses Google Analytics to monitor user activity and make the website work more efficiently.
- Control: Most browsers allow control of cookies through the browser settings. Be aware that controlling or disabling cookies may negatively impact your use of this and other sites.
5. Use of Information and Opt-Out
- Specific Purpose: Information is used only for the specific purpose for which it was provided, unless you explicitly select to receive other information from Stanley Ellis (Pty) Ltd.
- Opt-Out: You can opt out of receiving further information or request that your personal details be deleted from our systems at any time by e-mailing us.
6. Provision of Information to Third Parties
- Limited Disclosure: Information is normally only provided to a third party if it is required to deal with your specific enquiry (e.g., passing on a job application to an associated body corporate).
- Legal/Regulatory: We may be required to provide information as a result of a legal or regulatory process.
- No Third-Party Marketing: Stanley Ellis (Pty) Ltd does not undertake marketing activities for third parties, nor does it provide information to third parties for their own marketing purposes.
7. Data Security and Protection
- Security Measures: We implement generally accepted standards of technology and operational security to protect your personal information from loss, misuse, alteration, or destruction.
- Confidentiality: All personnel of Stanley Ellis (Pty) Ltd are required to keep personal information confidential, and only authorised persons have access to such information.
- Internet Risk: Please note that the transmission of information via the Internet is not completely secure. Any transmission of data to our Site is at your own risk.
How You Can Protect Yourself:
- Passwords: Choose strong, memorable passwords; change them regularly and never share them. Do not write down or store passwords on your computer.
- Logging Out: Always log out of any accounts after finishing a session, and ensure shared computers are not left unattended.
- Vigilance: Keep your anti-virus software and firewall settings up to date. We will never ask you for your password or send you emails asking for this type of information.
8. Links and External Websites
The Site may contain links to other websites. Stanley Ellis (Pty) Ltd is not responsible for the privacy policies of third-party websites to which links are provided. You should check the privacy policies on those sites before providing any personal information.
9. Data Retention and Updating Your Information
- Retention: In accordance with the POPI Act, your personal information is only kept for as long as is necessary to fulfil your request, deal with your job application, or, where you have consented to additional information, for a reasonable period of time.
- Updating: You may request that your personal information is corrected, amended, or updated at any time by contacting us using the details below.
10. Changes to This Privacy Policy
Any changes to this Privacy Policy will be posted on this page of the Site. We encourage users to check this Policy each time they use the Site to ensure they are always aware of what information we collect, how we use it, and the circumstances under which we may share it.
If you have any questions or concerns about this Privacy Policy, please email us: glen@stanleyellis.co.za